Power BI - Report Subscriptions

Power BI allows users to subscribe to reports and receive them automatically by email at scheduled intervals.

How to Create a Report Subscription

1. Open the report you want to subscribe to.

2. In the top menu bar, click Subscribe.

3. Click Create a subscription.

4. Enter the subscription details:

   • Subscription name

   • Recipients

5. Configure the delivery schedule:

   • Frequency

   • Date and time

   • Time zone

6. If you click More Options, additional settings are available to customize how the report is delivered.

   • Email subject
     Define the subject line of the subscription email.

   • Message
     Add an optional message to include in the email.

   • Report page
     Select the specific report page you want to receive.

   • Permission to view the report in Power BI
     If enabled, recipients can open the full report in Power BI.

   • Link to report in Power BI
     Includes a direct link to the report in the email.

   • Report page preview
     Adds a preview image of the selected report page in the email.

   • Activator
     Allows triggering action-based alerts using Power BI Activator.

   • My changes
     Includes any personal changes applied to the report such as filters, drill-downs, or selections.

7. Click Save to create the subscription.