Power BI allows users to subscribe to reports and receive them automatically by email at scheduled intervals.
How to Create a Report Subscription
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Open the report you want to subscribe to.
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In the top menu bar, click Subscribe.
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Click Create a subscription.
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Enter the subscription details:
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Subscription name
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Recipients
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Configure the delivery schedule:
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Frequency
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Date and time
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Time zone
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If you click More Options, additional settings are available to customize how the report is delivered.
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Email subject
Define the subject line of the subscription email. -
Message
Add an optional message to include in the email. -
Report page
Select the specific report page you want to receive. -
Permission to view the report in Power BI
If enabled, recipients can open the full report in Power BI. -
Link to report in Power BI
Includes a direct link to the report in the email. -
Report page preview
Adds a preview image of the selected report page in the email. -
Activator
Allows triggering action-based alerts using Power BI Activator. -
My changes
Includes any personal changes applied to the report such as filters, drill-downs, or selections.
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Click Save to create the subscription.